Learn How to Convert PDF to Excel Without Software Amit Gupta, September 5, 2023September 5, 2023 PDF files have become incredibly prevalent in modern times, while Excel stands out as a widely embraced spreadsheet software. However, the challenge arises when there’s a necessity to transform a PDF into an Excel format. Seamless compatibility between these two formats doesn’t always happen, and this challenge becomes even more pronounced in offline scenarios where internet connectivity is lacking. You will learn in this article how to convert PDF to Excel without software. Fortunately, there exist solutions that enable the conversion of PDFs to Excel format even when offline. Below, we’ll present the most prevalent and widely used approach for offline PDF to Excel conversion. Step 1 During the initial step, begin by opening a new, empty worksheet. Note that this is where you will gain insights into crafting an Excel worksheet and effectively managing the extracted data. The visual representation of an entirely new and vacant worksheet is also provided in the accompanying image. Note that there’s no strict requirement to commence every time with a fresh worksheet or workbook. You also have the flexibility to extract content from PDFs and incorporate the data into an already existing sheet. Image credit- simplilearn.com Step 2 After preparing the worksheet and determining the destination for your data placement, you can proceed to stage 2. Note that this phase primarily revolves around identifying the source of your data and transferring it into the worksheet. You can use the subsequent method to discover and extract PDF data. Navigate to the toolbar and opt for the data selection, as depicted in the illustration below. Image credit- simplilearn.com Step 3 Subsequently, proceed by choosing the “Get Data” feature that appears on the left-hand side. Note that this action will unveil a fresh dropdown menu. Opt for the entry labeled “From File”. The subsequent dropdown will present an array of choices including Workbook, CSV, JSON, PDF, and Folder. Navigate and select the PDF option, as depicted in the illustration below. Image credit- simplilearn.com Step 4 Moving forward, in the subsequent stage, proceed to the location of the PDF file. As illustrated below, select the file and subsequently opt for the “load” alternative. Up until now, we have outlined four uncomplicated steps detailing the conversion of a PDF file to an XLS format. Now, let’s delve into the fifth step. Image credit- simplilearn.com Step 5 The screen will showcase a preview of the data tables, and if the displayed preview data table is satisfactory, proceed by clicking on the “load” choice. The presented preview of the data table is depicted below. Image credit- simplilearn.com Step 6 Upon loading, the data will be visible, and the table will appear within the query section. To proceed further, perform right-click on the table name, and from the ensuing options, choose the one labeled “Load to”. This action appears in the image below. Image credit- simplilearn.com Step 7 A new window will emerge on the display, presenting various alternatives for loading the data into either a new Excel worksheet or an existing one. Proceed by making your selection and then click on the “okay” button, as illustrated below. Image credit- simplilearn.com The ultimate data table containing all the entries will subsequently materialize, as displayed in the following image. Image credit- simplilearn.com Conclusion: How to Convert Pdf to Excel Without Software In conclusion, mastering the art of converting PDF files to Excel format without relying on external software opens up a world of possibilities for efficiency and productivity. By following the systematic steps outlined in this guide, you’ve gained the ability to seamlessly extract and integrate data from PDFs into Excel, even in offline scenarios. This self-reliant approach empowers you to take control over your data manipulation and analysis, eliminating the need for constant internet connectivity or software installations. Remember, the journey from opening a blank Excel worksheet to achieving a fully functional data table involves several key stages: setting up your worksheet, locating the data source, and executing the extraction process. With each step, you’ve ventured into a world of data transformation that enhances your ability to handle diverse information formats. This method not only offers a practical solution for PDF to Excel conversions but also fosters a deeper understanding of data handling within Excel. By customizing your approach, integrating various data sources, and adapting your workflow to the task at hand, you’ve embarked on a path toward data mastery. As technology evolves and challenges arise, your newfound expertise in converting PDFs to Excel without software equips you with a versatile skillset that extends beyond this specific task. The ability to adapt, innovate, and confidently manipulate data fosters a sense of empowerment in a data-driven world. So, whether you’re a professional navigating data analysis or an enthusiast seeking to streamline personal projects, this guide has empowered you to conquer the intricacies of PDF to Excel conversion and, in turn, harness the true potential of your data. FAQs: How to Convert Pdf to Excel Without Software Q1: Why would I want to convert a PDF to Excel without software? A1: Converting PDF to Excel without software offers independence from external tools and enables offline access. This method is especially useful when you need to extract data from PDFs into a spreadsheet format without relying on internet connectivity or additional software installations. Q2: Is it complicated to convert PDF to Excel without software? A2: Not at all. The process is broken down into systematic steps, making it accessible even to those with basic Excel skills. The guide simplifies each stage, from opening a blank worksheet to transforming the data into a functional Excel table. Q3: What are the prerequisites for converting PDF to Excel without software? A3: All you need is a computer with Excel installed. This method relies on Excel’s built-in features to handle PDF data extraction and transformation. Q4: Can I use this method with any type of PDF file? A4: Yes, the method applies to most PDF files containing tabular data. Whether it’s financial reports, invoices, or research data, you can follow the steps to convert and organize the data effectively. Q5: Can I convert multiple PDFs to Excel using this method? A5: Yes, you can apply this method to multiple PDFs. Each PDF’s data can be converted and organized into separate Excel tables within the same worksheet or different worksheets. Amit GuptaAMit Gupta is the content writer at First Tech Spot. He writes/edits about how-to tips, tutorials especially on Social Networks, Android, iPhone, Computer, Internet etc. Software Tech Tips